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Hybrid Conferencing Production Services

Hybrid event production for corporate clients, enhancing both the local and remote-participant experience.

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Live Event Production for Hybrid Conferences

Bringing your hybrid conferences and events to life with tailored AV production services.

AV Xpert provides professional hybrid conference services for events, enhancing the experience for both in-person and remote delegates in attendance. Using multiple camera angles, dynamic displays and a variety of microphones, we can ensure the best possible experience for all participants.

Whether you are planning a small business gathering or a large-scale international conference, our comprehensive AV services and technical expertise will ensure that your hybrid conference runs smoothly.

Depending on the scale and complexity of your event, we provide technicians to manage the audio, video and camera inputs and oversee the administration of the conference call (typically via Teams, Webex or Zoom). For larger events, we can offer project managers to oversee and coordinate the production team.

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Hybrid Event Setup

Professional Audio-Visual Setup

High-Quality Audio System

Seamless Local Experience

Enhanced Remote Participant Experience

Full Event Recordings

Professional Audio-Visual Setup

Tailored Solutions for Seamless Hybrid Experiences

Our team is dedicated to providing customised audio-visual setups designed to meet your specific requirements, ensuring your hybrid conference runs smoothly. We offer bespoke packages with our Portable Production and Hybrid Conferencing Station, which can be quickly wheeled into place and set up for use. We also include high-quality, remote-controlled PTZ cameras, crystal-clear microphones, and boundary mics for boardroom-style meetings, so all in-person attendees can participate without needing to be individually mic'd up. Lapel mics are available for presenters and wireless handheld mics are offered for Q&A sessions in theatre-style layouts.

Whether your event is large or small, we have the flexibility to scale with multiple camera angles, live vision mixing, and a full AV Support Package for a professional finish. Our experienced technicians and project managers will be on hand to ensure all equipment is expertly set up and operated for a flawless experience. Our video and audio feed will connect to platforms like Microsoft Teams or Zoom Events, ideal for corporate events where content confidentiality is paramount. We can also manage your guest list and limit sign-ups to specific email addresses, ensuring secure access for attendees.

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High-Quality Audio Equipment

Clear, Engaging Sound for Every Participant

In a hybrid conferencing environment, delivering exceptional audio to both in-person and remote attendees is paramount. We provide a comprehensive selection of professional-grade microphones, including gooseneck mics for lecterns, wireless handheld mics for Q&A sessions, and lapel mics for presenters, ensuring seamless integration with our high-performance sound systems. This guarantees crystal-clear audio for all participants, whether they’re in the room or joining virtually.

Our audio solutions extend beyond microphones, with premium speakers that deliver high-impact sound with enhanced bass, ideal for keynote soundtracks, video segments, and other multimedia content. This ensures an immersive auditory experience for both local and remote attendees, keeping your audience engaged throughout the event.

To ensure accessibility for all, we also provide assisted hearing systems for guests with hearing impairments, allowing them to fully participate and enjoy the event.

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Seamless Local Experience

Equipment for an Engaging On-Site Experience

Local attendees will benefit from ultra high definition displays, to show visual content. We recommend a twin display system, with one screen dedicated to presentations and the other showing remote participants, ensuring everyone stays connected.

A high-quality audio system and strategically placed microphones will amplify both local presenters and remote speakers, providing crystal-clear sound throughout the venue.

We can accomodate flexible seating arrangements, including theatre-style and boardroom setups, ensure optimal comfort and visibility, while interactive features like live polls and Q&A sessions foster engagement between local and remote participants.

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Enhanced Remote Participant Experience

Facilitating Immersive Virtual Interaction

Remote participants will experience seamless engagement through multiple camera angles, benefiting from different views of local participants, from presenters to the in-person audience, creating a fully immersive experience. Our remote-controlled PTZ cameras provide smooth zooming and panning, ensuring that virtual attendees never miss key moments, whether it's a close-up of a presenter or a wide shot of the venue during a local Q&A session.

High-quality audio systems and microphones capture every detail from the venue, ensuring clear, crisp sound for remote attendees, whether they are listening to a local speaker or interacting with other participants. A commercial grade display system ensures that remote attendees are visible to in-person participants, creating a truly integrated hybrid experience.

Interactive features like Q&A sessions, live polls, and chat functionality allow remote participants to engage in real time, bridging the gap between in-person and virtual audiences. They can also join the conversation via their webcam, appearing on screen for local participants to view, engaging directly through video calls, ensuring the remote attendees remain an active part of the event.

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Professional Live Streaming and Recording

Extend your reach and engage a wider audience with professional live streaming and recording services.

Our event recording services enable you to expand the reach of your conference, with a full recording of the proceedings availavble to share with those who can't make it on the day, or to watch back at a later date, to revisit those key moments.

If two-way communication isn't required during your conference, a Live Streaming option may be preferable to a full-on hybrid meeting. We use high-quality video cameras and reliable streaming technology to ensure smooth broadcasting to online platforms, giving remote participants an experience similar to being there in person.

Our carefully positioned cameras capture audience reactions and important moments, with the option to display this content on large screens for those in attendance to see. This feature not only enhances the live experience but also provides a professional broadcast that boosts audience engagement and will enhance the overall appearance of your conference.

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Why Choose AV Xpert?

Extensive Experience

With over 10 years of experience in designing and producing live events for our clients, and more than 5 years eperience in live streaming and hybrid conferencing, we create tailored solutions to meet your unique needs. Our recommendations are budget-conscious, offering options that maximise impact and value for your event.

Bespoke Event Design

We take the time to understand your needs and work with you to create customised technical solutions tailored to your specific event.

Customer Focus

Our customers are at the heart of everything we do. Every decision and action we take is guided by a deep-rooted commitment to understanding your needs, delivering solutions that will exceed your expectations.

Transparency and Communication

From concept to implementation, we prioritise clear and transparent communication to build lasting professional relationships. We are committed to guiding our customers, ensuring you are well-informed and aware of all available options.

Free Consultation and Site Visit

We offer free, no-obligation consultations and site visits and work with you to put together an ideal solution tailored to your venue layout and event budget.

Dedicated Account Manager & Expert Technical Support

Offering expert support from concept to delivery.

With a dedicated account manager by your side, you’ll have a single, expert point of contact to guide you through every stage of planning the audio-visual elements of your hybrid event. From the initial concept to the final touches, they’ll ensure every detail is carefully considered for a seamless experience on the day.

In addition to this personalised planning support, you’ll also be assigned a highly experienced senior AV technician. As your on-the-day technical lead, they will oversee all equipment setup and operation, provide live support throughout the event, and ensure everything runs smoothly and to schedule.

With our expert team handling every technical detail for you, you can stay focused on delivering a successful event, confident that your AV is in the most capable hands.

Corporate Event Stage with 2x Displays
Stage at charity auction event in Cambridge shopping centre
Stage at the Cambridge Independent science and technology awards
Stage with suspended lighting gantry above for school speech day

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What Our Customers Say...

I wanted to take a moment to express my sincere thanks for your outstanding support during the Aermont Capital Annual Meeting at the University Arms on November 21st. The event was a great success, and the seamless technical support you provided truly helped make it a memorable occasion for all involved.

A special thank you to Gregg for your patience and kindness throughout the process. Your professionalism made a real difference, and I greatly appreciate your support. Rosie, thank you for your constant presence and for being so responsive to all our needs—you were a fantastic help throughout the event.

I look forward to the opportunity to work with you all again in the future. On behalf of Aermont, thank you once again for everything.

Our first hybrid workshop event was a great success, and we received lots of positive comments from participants. Thanks very much to the team at AVxpert for their fantastic support and expertise in ensuring all the hybrid elements ran smoothly. We’re looking forward to working with them again on our upcoming hybrid events.

Thank you so much for sending the links over and for spending the time getting this together. We can not praise you and your team enough, for all that you have done to make yesterday special for us. We have been talking this morning about how wonderful the day was and how it could not have been any better. We thank you for making that happen and look forward to working with you again on some of the other projects that Elisabeth has got ideas on.

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01480 587 556

Unit 2 Kingfisher Court
Hinchingbrooke Business Park
Huntingdon, Cambridgeshire
PE29 6AA

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© AV Xpert Limited 2014-2025. AV Xpert Limited is a company registered in England and Wales. Company Registration No: 08967195. VAT Registration No: GB262 4843 96. Registered address: Unit 2, Kingfisher Court, Kingfisher Way, Hinchingbrooke Business Park, Huntingdon, Cambs, PE29 6AA.