Conference Audio Visual Production Built Around Your Needs
AV Xpert provides epic AV production for conferences which ensures attendees receive a seamless, yet captivating experience that continues to resonate well after the event has passed. Whether you have a small intimate seminar, international AGM or a hybrid conference, our expert team will work closely with you from planning and design to event execution.
Our conference audio visual services include design, content creation, dynamic lighting, high-quality sound equipment, special effects and conference staging solutions. We recommend getting in touch with us as early as possible when planning for your event so that we can get a thorough understanding of your goals and vision.
Conference Lighting Options
Conference Audio Solutions
Live Streaming your Event
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Talk to our team about what you need and we will help you shape the right solution.
Custom Staging for Conferences
Our custom stage sets utilise both printed media and advanced AV elements to align seamlessly with your brand, whilst their modular design means solutions can be tailored for venue spaces of various shapes and sizes. High-quality equipment like rear projection screens and large displays enable us to deliver professional and immersive event experiences for conference attendees.
Amplify Your Brand
In addition, we offer full-service graphic design and video content creation, from engaging video clips for holding slides and presentations to branded backdrops, banners, lectern graphics, and more. These bespoke elements boost the visual impact of your brand, creating a cohesive, memorable atmosphere for your audience.
Conference Lighting Options
Our stage and atmospheric lighting solutions are designed to create an engaging environment for your conference, enhancing the visual appeal and overall experience at the venue. Lighting options include soft-edged stage lights and subtle ambient lighting, to highlight key speakers and important moments while setting the right mood throughout the event.
Lighting colour schemes can be customised for your brand and theme, transforming your conference space into a vibrant, memorable setting that captivates your audience.
Conference Audio Solutions
We provide a comprehensive selection of professional-grade microphones, including gooseneck models for lecterns, wireless handhelds, and ear-hook options, all seamlessly integrated with premium sound systems to deliver crystal-clear audio across the entire venue. Our speaker options deliver high-impact sound with enhanced bass, ideal for music playback, keynote soundtracks, and video segments.
To guarantee accessibility for all attendees, we also offer assisted hearing systems, enabling guests with hearing difficulties to fully participate in the event.
Live Streaming your Event
Our live streaming and recording services enable you to expand the reach of your conference, allowing virtual attendees to engage in real time while capturing every moment for later viewing. We use high-quality video cameras and reliable streaming technology to ensure smooth broadcasting to online platforms, giving remote participants an experience similar to in-person attendees. Carefully positioned cameras capture audience reactions and important moments, with the option to display this content on large screens for those in attendance to see.
See it in action
TWI Annual Members' Day
From building the stage to running sound, screens and cameras on the day, see how we produce a conference for TWI.
Conference FAQs
Do you work with event planners and agencies?
Yes, AV Xpert is happy to partner with event planners or agencies to provide AV production for conferences. We welcome new collaborations so please get in touch for a free no obligation discussion of your requirements.
What happens on the day of the conference?
On the day of your conference, our inhouse technicians will set-up, manage and pack away all audio-visual equipment. They will be with you for rehearsals, provide technical support and operate the equipment throughout to ensure a stress-free experience for speakers, attendees and the organising team.
Can you help to create graphic design and branded content for my conference?
AV Xpert can help you to produce compelling audio-visual content to enhance your conference and project your brand. We work closely with you to ensure your key messages are effectively relayed to your audience.
Trusted by organisations locally and across the UK
What Our Clients Say
I wanted to send you a proper thank you for everything you did for our event. Pivoting so last-minute and staying so calm and professional on site made a huge difference – it was genuinely a challenge, and your team handled it with such...
Shannon Abraham
Global Events Manager
We are incredibly grateful to AV Xpert Limited for their support as an AV Sponsor for CambsB2B North. Their expertise played a key role in ensuring the event ran seamlessly, creating a high-quality experience for all delegates, speakers...
Charlotte Horobin
Chief Executive Officer, Cambridgeshire Chamber of Commerce
AV Xpert are incredible! I came to them with an idea for an event, it was my first ever event. From the start, Rosie was fantastic, she understood exactly what I needed, her quotes were easy to understand and prompt. Rosie really took the...
Rebecca
We’ve had the pleasure of working with AV Xpert for the past two years at our Long-Haul Leader Summit, and they were nothing short of exceptional. From staging and lighting to microphones and overall production, every detail was handled...
Chloe Ducker
Chief Operating Officer, 4C Media
We’ve worked with AV Xpert now for a couple of years to support us on some large-scale events for our clients, including live streamed conferences for events. The team are knowledgeable and offer their expertise to deliver high quality...
Andy Ireland
Head of Production, Prohibition PR
I wanted to take a moment to express my sincere appreciation for the fantastic work you did in delivering our annual meeting yesterday. Everything was handled with such professionalism, attention to detail and genuine enthusiasm. It was...
Joana Gois
Great help from start to finish of the event. Rosie, our account manager helped build the quote with everything we needed. Anything she didn't know she would always get back to me with a speedy answer. On the day, Greg and Matthew made...
Rebecca Dingwall
Member Marketing, Engagement and Events Advisor - TWI
I wanted to take a moment to express my sincere thanks for your outstanding support during the Aermont Capital Annual Meeting at the University Arms on November 21st. The event was a great success, and the seamless technical support you...
Joanna Gois
Just wanted to thank you both so much for your work on Saturday at the Flinders reburial. I was a bit nervous of our responsibilities to do the stream, but it quickly became apparent that you both knew exactly what you were doing and put...
Lee Haunch
Matthew Flinders Bring Him Home
We have used AV Xpert for two conferences. They offer great value, great equipment and great staff. From booking with Lucija who is responsive and efficient through to their outstanding AV engineer Gregg who is highly experienced and...
Lauren McNamara
Raspberry Pi Foundation
I wanted to write and say a huge thank you to you and your team for such a fabulous job over the last few days. From start to finish you have been a joy to work with - in spite of some challenging requests! Nothing has been too much...
Lisa Hunter
Director, Creative Team Events
I just want to say thank you on behalf of the internal comms team and all our colleagues for your hard work on the Spotlight Awards. It was a new event for us all and we're really pleased it went smoothly. We've received lots of positive...
Jennifer Ogilvie
Cambridgeshire County Council
Planning your event
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